With CMMShere you can obtain efficient preventive maintenance management
We will solve your needs.
You will get better results.
Our functionalities adapt to what you are looking for
We understand, this could be your current situation:
“Like you, I spent almost a decade immersed in the world of maintenance and operations, facing daily challenges that were often overwhelming. The constant demand for results led me to use tools such as spreadsheets and Word formats to manage preventive and corrective actions. At first, it was practical, but as we grew, the complexity and disorganization increased.
Chaos would ensue: technicians carrying paperwork with procedures, photos scattered in folders and an overload of Excel documents. Work orders got lost, equipment for repair arrived with no history, and the constant searching of folders and calls to suppliers consumed my time.
I went into “firefighting” mode, sacrificing family time due to poor planning. Lack of sleep and constant worrying about problems became commonplace.
I share this because I discovered that there are solutions for everything, and I am convinced that if I had tools like CMMShere, my story would be different. I invite you to explore how this solution can change your work and personal life. Below, you can identify your needs and visualize the results that CMMShere can offer you.”
These may be your maintenance needs in your company
Our professionals have more than 20 years of experience in the maintenance area in different productive sectors and we are sure that these main needs are the ones that your company wants to solve with a maintenance management software, please consult your needs according to your sector:
Technical Services
Manufacturing
Health
Hotels
Transport
Facility Management
Oil and Mining
Technical Services
- You have inefficient maintenance planning for your customers’ assets.
- It is difficult for you to keep track of the work orders you plan on a daily basis.
- You have a lack of visibility of equipment status, you don’t have complete asset history information.
- You may not know what your technicians are doing, how long they actually take to perform a job, and you may not know the technical load of the equipment.
- You need to have a CMMS to fulfill a contractual requirement or you plan to increase customer satisfaction by implementing service improvement.
Manufacturing
- You are having problems with inventory management of critical parts or spare parts that can cause delays in maintenance work and therefore cause delays in the operation.
- You are causing serious inconveniences with production downtime caused by unscheduled downtime of equipment, each hour of downtime costs thousands of $.
- You may be having poor communication between maintenance teams because the information is too dispersed or the work flow has bottlenecks that delay maintenance.
- Your operation’s maintenance strategy is reactive, as problems arrive and are solved, instead of being preventive and proactive.
- The maintenance of the assets you are responsible for is not being performed effectively and the useful life of these assets is being reduced compared to what has been expected.
Health
- It is vital for you to ensure the performance of medical equipment to provide patients with the best possible medical service and to protect patients’ lives in the best possible way.
- You must properly support the maintenance work you perform in hospital facilities and comply with health, sanitation and biosafety standards and policies.
- Your country’s health regulations require you to have a digital and adequate system to carry out maintenance processes that are easily auditable.
- You outsource the maintenance of medical equipment and you need to strictly monitor what your contractors do, document the service received, notify work requests and know if they have provided the service at the agreed time and needs.
- You are not sure how much is the monthly maintenance cost of your hospital and they ask for improvements.
Hotels
- Your main objective is the comfort of the guests and diners, for this you must ensure that the assets and facilities are working properly and not receive complaints from your customers.
- You require a maintenance software to plan the work orders so that you do not disturb your guests and everything is done from behind and they do not even know that you are working for their welfare.
- To critical assets such as air conditioners, power plants, coolers and freezers, water pumps, you must perform preventive maintenance at the time it is needed, leaving it for later or forgetting could affect its operation and cause their departure from operation, which leads to discomfort of your customer, lack of fresh food and COMPLAINTS.
- You need a digital system for housekeepers to place work requests for maintenance of room equipment, so you have maintenance networking in constant communication.
- Outsourced maintenance, for example elevators, should have a history with their certifications in a software to ensure that the work is being done properly and at the time that has been agreed.
Transport
- You have no control over what maintenance based on mileage or time you should perform on your vehicle fleet, you miss the time to do preventive maintenance.
- You need to organize the maintenance schedule for each vehicle and when it should come into the shop.
- Your maintenance team needs to be aware of the fuel cost variations of each vehicle and needs to be alert to mechanical problems in order to resolve them promptly for optimal fuel consumption costs.
- It is vital for you to keep records of oil changes, oil, fuel and air filter replacements, brake system and hydraulic fluid checks, and tire and wheel condition checks for each vehicle.
- You must enforce the emission standards of your vehicles, for this you need to perform maintenance and repair work on engines to avoid immobilizations and fines.
Facility Management
- You do not have organization and control over the administration of maintenance in condominiums and buildings, you do it manually and it is difficult for you to bring much more value and quality to the facility management service you offer to your customers.
- You have many contractors to assign work, but you do it by WhatsApp, phone and email, you do not centralize the information and to follow up and make sure that they have provided the work is difficult and you have no certainty.
- The reports of plumbing, electrical, painting, pest control, elevators, water tanks and many other maintenance jobs are delivered three, four days or one week later. Your clients ask you to be quick about it but you can’t do more to improve the time.
- You do not have the adequate means or tools to follow up on a work request from a client of yours, going through the quotation, approval, assignment of a contractor, service delivery, generation of the work report and obtaining information within the histories of the real estate assets.
- Most digital tools on the market to manage maintenance are focused on technical services, but facility management has more needs that are not included in those softwares.
Oil and Mining
- You may be in fire extinguishing mode, meaning that your maintenance strategy is to repair everything that arrives damaged, this causes high costs and difficulty in establishing a real maintenance budget.
- Most likely you receive complaints from field personnel about the condition of the equipment you dispatch to the oil field, this causes you stress, displeasure and could damage your image as a maintenance manager.
- You manage multiple locations within your operation and it is difficult for you to locate the assets and their actual status, it is difficult to make maintenance logistics decisions without visualizing the whole picture and without having centralized information.
- You carry all the maintenance management in spreadsheets, AZ folders, emails, photos in hundreds of folders, thousands of forms filled out by hand, accurate tracking and planning work is extremely complicated, you become a juggler and operations meetings where you are asked for explanations are frustrating, you are not a magician or a saint to do tricks or miracles.
You can be blamed for NPTs arising in the field due to maintenance procedure errors, the Company man gives a bad service rating, the customer threatens to fine you or cancel the contract.
Do you have a specific need to be solved?
We know that you are asked for results and you are looking for continuous improvement:
“Continuing with my background in maintenance and getting into the bottom line, every month, as is common, we are subjected to performance evaluations. The first question is usually: “How much did you spend on the base?” A question that is obviously difficult to answer. The retort is not long in coming: “But last month you indicated a specific amount and you exceeded it by 30%, sometimes even more.”
I would like to emphasize again that, although at the beginning I handled Excel well, as time went by the situation became more complex. The administrative work of entering each part on the inventory sheet in the maintenance book and then subtracting the quantity used on each work order became cumbersome. A number error, an empty box, a simple copy and paste, and then nothing would add up. This administrative process became a wear and tear, and more critically, problems and repairs would not wait.
Continuing with my background in maintenance and getting into the bottom line, every month, as is common, we are subjected to performance evaluations. The first question is usually: “How much did you spend on the base?” A question that is obviously difficult to answer. The reply is not long in coming: “But last month you indicated a specific amount and you exceeded it by 30%, sometimes even more.”
I would like to emphasize again that, although at the beginning I handled Excel well, as time went by the situation became more complex. The administrative work of entering each part on the inventory sheet in the maintenance book and then subtracting the quantity used on each work order became cumbersome. A number error, an empty box, a simple copy and paste, and then nothing would add up. This administrative process became a wear and tear, and more critically, problems and repairs would not wait.”
These may be the Results your company is looking for
Technical Services
Manufacturing
Health
Hotels
Transport
Facility Management
Oil and Mining
Technical Services
- You seek to obtain a higher occupancy rate of your technicians, in order to obtain higher income for your company.
- You want to differentiate yourself from the competition, through adequate documentary support and demonstrate that the efficiency of the products you sell is greater than that of your competitors.
- Your company is growing and you need more robust digital maintenance tools that fit the way your organization operates.
- You need to reduce maintenance costs by strictly tracking failures and unscheduled repairs of your customers’ equipment.
- You want to expand coverage or increase your company’s market share in a controlled and organized way.
Manufacturing
- You need the availability of your operation’s critical assets to be greater than 95%.
- You want to implement predictive maintenance by monitoring to reduce preventive maintenance costs, reduce the repair rate and ensure the useful life of the asset.
- You are looking for a digital tool that allows you to efficiently match and plan maintenance work with monthly production needs and hours.
- You are setting goals to reduce the operational costs of your production process, to stand out from the rest.
- You want to be more relaxed and know that you have delegated well the maintenance work and know immediately the compliance and quality of the maintenance service you offer to the organization.
Health
- You want to stand out as a maintenance professional and you want the medical team to trust your work, thus increasing the reputation of your facility.
- Medical equipment is expensive and you want it to be properly maintained to achieve a longer life than what the manufacturer has stipulated.
- You have planned to improve the strategy and structure of your hospital department but don’t know how to start and what to implement.
- You are looking to increase the quality and qualification of the external or internal customer about the maintenance service you provide in a healthcare facility.
- You want to have in a single centralized source all the elements that are part of the maintenance of a piece of equipment, that is to say, to have at hand an asset life sheet with all the technical information, documentation, executed costs, failure analysis, executed and pending works, EVERYTHING.
Hotels
- Your hotel has a project to add one more star to the service, for this you must make sure you have a world class maintenance strategy so that your customers feel in a hotel of the same class.
- There is nothing but a room with a musty and moldy smell, suddenly it has happened to you, you want to avoid that this situation does not happen again and the guest speak bad about your hotel and do not come back, for this you must plan the works, the material you need, the painter you are going to select and the cost of the work in a facility management software, remember you have many rooms to which the same thing is going to happen.
- You want to always guarantee the food safety of your guests and diners, food poisoning can bring you problems, fines or serious situations, for this you must ensure the mechanical and electrical integrity of your equipment.
- We know that equipment used by hotels such as industrial laundry, high volume dishwashers and steam generation may require predictive maintenance to anticipate future damage and allow enough time to prepare the logistics of maintenance.
- You want to reduce maintenance costs in order to achieve better room rates for guests and thus have a higher occupancy rate.
Transport
- You want to increase the revenue-per-mile rate of each vehicle and decrease the average repair time with the help of maintenance software.
- As a fleet manager you want to better organize and control maintenance management, through real-time monitoring of conditions and geolocation.
- You have a project to implement a system to help you manage mechanics, maintenance, purchase materials and spare parts and monitor inventory levels to optimize your fleet management department’s costs.
- You would like your drivers, who are the best doctors of your vehicles, to put work requests in case they detect anomalies and bad mechanical conditions and thus describe what happens, in writing, to help you make maintenance decisions.
- You want each driver to perform a safety check every time he starts a trip and be in the system, where electronic systems, tires, fuel tank condition, lights, underbody, horn, brakes, windshield wipers and battery are checked. It remains in the system, is part of the vehicle’s history and is duly supported by the check.
Facility Management
- You want to increase the sales of your facility management company, grow in an organized and controlled way, so that your customers feel that you are the support you need and most importantly trust the quality, attention and accuracy of the work and the agreed dates.
- You are looking to differentiate yourself among all facility management companies for your excellent organization, control, support, attention and reliability through the implementation of digital tools.
- You want to penetrate with more services within each client, not only to be assigned plumbing, but electricity, elevator maintenance and more, this would contribute to your growth as a company and reputation in the market, but to do so you must do it in an organized and controlled way.
- You are looking for flexibility in the IT solutions that allow you to adapt your way of operating to the software.
- Your most important goal is to impart professionalism to facility management, with the objective of ensuring the useful life of the assets and certifying the safety and comfort conditions guaranteed to their occupants.
Oil and Mining
Do you want a maintenance system that not only helps you plan work orders but also provides reliability indicators, equips you with tools for failure analysis, dispatches equipment in good condition to the field, allows real-time cost control, and doesn’t wait until the end of the month to act?.
Do you aim for zero NPT (Non-Productive Time) due to maintenance failures, keeping everyone satisfied—clients, your superiors, and wellsite personnel?
Do you desire streamlined purchasing processes, avoiding last-minute rushes and minimizing administrative or family time impact, achieved through digital management of critical parts and consumables needed for work order execution?
Are you planning to implement a predictive maintenance strategy for highly critical equipment whose failure could pose drilling problems or even result in well loss? Assets like high-capacity generators, winches, triplex pumps—these can be monitored in real-time, allowing you to anticipate issues and organize maintenance logistics in advance: parts, consumables, personnel, time, and planning.
As an operations manager, you want your maintenance budget to be adhered to, sparing you from unnecessary explanations. A CMMS tool will provide the means to manage budgets and P&L states more precisely.
Do you want better or different results?
Work Order Management
CMMShere provides you with a work order management system to organize preventive maintenance tasks that your company needs to complete for its own facilities or those of its clients. It is also the central source of quick and dynamic reference information, as it stores and presents all work orders in a single interface.
Maintenance Planning
By using planning and scheduling tools, you will achieve greater efficiency in resource utilization, reductions in backlog, inventory control, optimization of the maintenance team and its cost. You will be able to manage and achieve higher availability of your equipment (assets), automate preventive maintenance scheduling, and authorize work shifts with the click of a button. This way, you can visualize the entire schedule on a dynamic calendar.
Maintenance Reports
The reporting and dashboard functions allow you to transform your data into meaningful information to make better decisions based on documentation and indicators. You will be able to customize reports with all the information you need for organization and control of the history of preventive and corrective maintenance management. With CMMShere, you can filter, generate, and modify reports from databases, graphs, and indicators in formats such as text, PDF, and spreadsheets according to your needs.
Preventive and corrective maintenance
With CMMShere, schedule your preventive and corrective maintenance based on time frequencies by automating the entire plan. Create the required procedures based on the configuration of a protocol that helps avoid skipping steps in the process. You can define calendar frequencies or configure meters, check labor availability, assign personnel, feed maintenance processes with spare parts inventory, tool inventory, and configure other costs associated with the procedures.
Predective maintenance
The predictive maintenance software CMMSEdge monitors real-time variables of your equipment conditions, preventing failures according to the equipment’s reliability limits. Predictive software (PdM) monitors equipment performance during normal operation. When the staff knows the condition of each asset in real time, it reduces the chances of failures and unexpected downtime. CMMEdge issues an alert and an automatic work order for the team to take action.
Mobile application with/without internet signal
CMMSHere Mobile is more important than ever for your company because it allows you to meet your clients’ On-Time requirements and reduce asset downtime, improve productivity, and lower maintenance operation costs. Working in a remote location may be common for you. The robust mobile solution of CMMShere makes management easier, enabling technicians to complete preventive and corrective maintenance procedures even when there is no internet signal.
Inventory Module
El inventario de mantenimiento, operaciones y reparación (MRO) es utilizado para mantener los equipos, las instalaciones, plantas y líneas de fabricación en funcionamiento; Hacer una gestión eficiente del inventario de partes de repuestos, herramientas y consumibles, permitiéndole a tu empresa aumentar la rentabilidad e incrementar la eficacia del uso del inmovilizado, hacer seguimiento, sobre stock, realizar órdenes de compra, requerimientos, control de herramientas, optimizar el gasto de piezas y consumibles con facilidad.
Enterprise Asset Management (EAM)
With the asset tracking management functionality, you will be able to have all the important information, such as the asset history, centralizing the documentation of each asset such as technical specifications, design plans, warranty letters, manufacturer-recommended maintenance plans, among others. Whether it’s equipment, buildings, or vehicles, the asset management software will provide you with all the required tools to make operational decisions that will determine their availability.
Interactive Blueprints & Document Storage
The CMMShere Interactive Plans tool allows you to visualize the location of assets on a floor plan, site map, or any other image. Simply upload your image and place pins pointing to their location on the diagram. You will be able to view work orders, preventive and corrective maintenance service requests for assets, or inventory records.
Cloud Information Security
Don’t worry about losing your company’s maintenance management information, as it will be securely backed up every day on the cloud of our servers on Amazon Web Services.
These are some of the many features of our CMMShere. If you want to find out how your needs can be addressed and how to achieve better and different results, we invite you and your team to schedule a DEMO meeting:
CMMShere solutions for your industry
Technical services
Manufacturing
Health
Hotels
Transport
Facility Management
Oil and Mining
Technical services
The companies that provide technical services need to know where their technicians are, how much time they take to perform tasks, deliver reports immediately to their clients, effectively execute maintenance jobs for their clients’ assets, understand the performance of assets through reliability indicators, and much more.
These companies also need to achieve better results such as reducing costs, increasing customer satisfaction, winning contracts, improving reputation, and having all the knowledge and measurement of management in one source. You can achieve all this and more with CMMShere software.
Do you want to address your needs and improve your company’s results?
How will we successfully implement CMMShere?
EVALUATION
Book a free DEMO
You will explain to us in detail your needs and the results you expect from CMMShere
DEMO
FREE TRIAL
Then, you request a free trial
The trial will be guided, and we will provide access for you and the team members you deem appropriate
Contact us
PLANS & PRICES
We will present the value proposition to you
We will agree with you on the quantity and characteristics of users to offer you a pricing plan
Plans
IMPLEMENTATION
We will agree on the implementation plan
We will provide you with the support and attention you deserve to ensure you have 100% use of CMMShere
Contact us
Do you have any questions about our CMMShere?
CMMShere is dynamic and easily accessible software that can be used on any PC or laptop through widely known internet browsers. Additionally, it can be used on any mobile device, tablet, or smartphone by downloading the application available for Android, iOS, and HUAWEI devices. You can find the download links for mobile devices here:
CMMShere is a software with all the capabilities of mobile technology. Through our application, you can capture all the required information in work orders in OFFLINE mode.
Without an internet connection, you are able to fill in all the data for various maintenance tasks, take photographs of the tasks, initial and final states of the asset, and later synchronize all that information when an internet connection becomes available. We provide this feature to users because we understand that there are remote, enclosed, or difficult-to-reach locations where connectivity is challenging or simply unavailable.
CMMShere stores all the assets of your organization without limit, with all the information in their dossier, centralizing it in one place and making it available from any device and at any time.
The purchase of a Computerized Maintenance Management System (CMMS) can be a significant investment for any company. Here are some arguments you can use to justify the purchase of a CMMS to management:
Cost Reduction: A CMMS enables a more proactive approach to equipment and asset maintenance, resulting in fewer unplanned maintenance costs and extended asset life. Additionally, CMMS systems help manage inventories more effectively, reducing storage costs and the need for emergency inventories.
Increased Efficiency and Productivity: A CMMS can improve efficiency and productivity by reducing unplanned downtime and increasing equipment uptime. It also helps schedule and manage work more effectively, enhancing the ability to handle maintenance tasks and increasing customer satisfaction.
Regulatory Compliance: CMMS systems assist companies in complying with industry standards and regulations by scheduling preventive maintenance and managing maintenance records. This can help avoid fines and regulatory penalties.
Improved Safety: A CMMS contributes to improving equipment and worker safety by allowing the scheduling of preventive maintenance and managing maintenance records. It can also help identify equipment and assets in need of repair or replacement to prevent accidents and safety risks.
Enhanced Decision-Making: CMMS systems provide real-time data and analytics on equipment performance and maintenance effectiveness, enabling managers to make informed decisions about asset management and maintenance scheduling.
MMShere provides the ability to define roles for each user. This means that depending on the role of each maintenance team member, information and permissions will be available according to each person’s configuration within the CMMShere environment. Regardless of the device being used to access the software, sensitive information will only be available to those with permission to manage it.
CMMShere, through the asset module, allows you to access all the required information at any time. This includes all work orders, equipment dossier, history of failures, images of the equipment, maintenance-associated costs, QR code for asset identification, and the ability to download all information from the mobile application. Importantly, you’ll have a record of all activities performed on the asset, with dates, reports, failure charts, a geolocation map, and location on plans uploaded by the user. This provides information about the asset’s location, executed tasks, and any pending tasks.
CMMShere, thanks to IoT (Internet of Things) technology, provides the ability to monitor operating variables in the assets that you consider critical, you can monitor temperature, humidity, voltage, vibration, any variable that is considered, through a joint analysis and evaluation of those. that may affect the condition of the equipment or the condition of the processed product, configuring upper and lower setpoints, thus allowing alarms to be issued within the CMMShere itself or the designated emails, automating the preparation and sending of work orders that will allow a failure to be anticipated. that may cause an unscheduled stoppage, irreparable damage or loss of the processed product.
For more information you can consult our article on a real case of asset monitoring.
CMMShere, through its CMMSedge platform, gives you the ability to visualize the graphical behavior over time of the critical variables, measured by the sensors, and export the data to spreadsheets for other information processing.
CMMShere will automatically notify all those involved about the scheduling of orders, work requests and asset failures, either viewing them from each user’s application on their mobile or from the desktop version and additionally all responsible people will be notified through of an email for double confirmation.
If you manage maintenance clients in an outsourced manner, they will obtain reports and notifications via email of all the asset repair services you provide, in their locations, providing a service of better quality, transparency and promptness instead of using old spreadsheets. and hand-filled forms.
Data security is a major concern in any computer system, including a CMMS. To ensure data security in a CMMS, it is important to implement physical and logical security measures. Physical measures include protecting servers and the network by implementing physical security systems. Logical measures include implementing strong passwords, two-factor authentication, data encryption, and implementing information security policies. Additionally, it is important to ensure that data is stored and transferred securely and that it is backed up regularly to ensure data integrity. In general, to ensure data security in a CMMS, appropriate physical and logical measures must be implemented, secure data transfer and storage must be ensured, and backups must be performed regularly.
The best way to make the decision to adopt and implement CMMShere is to schedule with one of our representatives a pilot test of eight business days, after the first demonstration presentation, during this time you will be able to view the platform modules, flow of process, ease of use, customization of tasks, indicators, generated reports and much more, we invite you to request a pilot test so that from that test all the questions you have regarding CMMShere arise and can be resolved. You can contact one of our representatives on our website: www.CMMShere.com, contact the representative by phone, use the website’s chatbot or chat directly on WhatsApp.
To consult the privacy policies of our website you can click on the following link to review them: Privacy policies, if you want more information about the policies you can contact us through this email info@software4tech.com and send us your query.
While it is true that having technical knowledge can be useful when using CMMShere, most of the tools, modules and configurations are designed to be used by anyone with basic computer knowledge, CMMShere has a very intuitive interface that does not require advanced skills.
Benefits of using CMMShere
- Extends the life of enterprises assets
- Eliminate manual processes
- Allows you to make data-driven decisions
- An effective way to respond to the compliance and safety standards of each company
- Reduces maintenance costs
- Reduce equipment downtime
- Increase visibility and transparency in addition to gaining trust
- Increase worker productivity
- Increase job completion rates
- Create a paperless environment
